Disaster Recovery Support Specialist

Job Details

Will Remain Open Until Filled

Community Development Block Grant - Disaster Recovery | St. Thomas & St. John District

Description

The Disaster Recovery Support Specialist is responsible for supporting the Director of Policy, Procedure and Regulatory Services through high level administrative support functions to include project management, policy review, regulatory services assistance, writing and editing, research and reporting analysis and special projects. Works independently or with other support personnel to ensure efficiency in the Department and Authority. Interfaces with external stakeholders. Sensitivity to confidential matters, a high level of professionalism, tact and diplomacy are paramount.

Essential Functions

⇨ Performs high level, analytical and specialized administrative support to include scheduling, preparing materials and arranging internal and external meetings, preparing agendas, taking minutes and reviewing policies and procedures.
⇨ Assists in coordinating activities between departments agency and various outside parties including corporations, non-profit organizations, foundations, sub-grant recipients and local elected officials.
⇨ Manages internal and external special projects in coordination with other departments and/or organizations on behalf of the Director of Policy, Procedure and Regulatory Services.
⇨ Drafts and edits various documents including internal/external correspondence. Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
⇨ Coordinates with other support personnel, when necessary, to fully execute documents and ensure interdepartmental collaboration.
⇨ Oversees special projects assigned by the Director of Policy, Procedure and Regulatory Services.
⇨ Performs other tasks and duties as assigned by the Director of Policy, Procedure and Regulatory Services.

Education, Experience, and Skills Required

⇨ Education: Bachelors Degree in Business Administration or related field desirable.
⇨ Experience: Minimum of five years experience in a responsible upper level administrative or managerial position, preferably in a public or private agency. Equivalent combination of education and experience may be substituted.
⇨ Knowledge, Skills & Abilities: Computer literate to include Microsoft Word, Excel, Power Point, Outlook and desktop publishing; Excellent secretarial skills and knowledge of current standard office procedures; Ability to type 80 wpm and use shorthand at 100 wpm; Working knowledge of public agency organizations and functions; Ability to exercise considerable initiative, independent judgment and discretion in performing duties, including confidential matters; Public relations skills; Excellent oral and written communications skills; Ability to be flexible and work under pressure; Ability to work harmoniously with other agency personnel; Ability to maintain confidentiality in all assignments; Knowledge of standard business practices and office protocol; Ability to properly use all standard office equipment; Excellent phone etiquette and customer service skills; Ability to use diplomacy and discretion in giving out information; Ability to provide exceptional customer service.

Salary

Salary: $45,500 - $57,000 per annum depending upon qualifications. CDBG-DR grant funded position