Administrative Assistant for CGBG-DR Program

Job Details

Will Remain Open Until Filled

Community Development Block Grant - Disaster Recovery | St. Croix - St. Thomas / St. John District

Description

The Administrative Assistant for the Community Development Block Grant Disaster Recovery (CDBG-DR) Program oversees all administrative operations necessary to support the activities and management of VIHFA’s CDBG-DR Programs with specific assignment to the CDBG-DR Director of Programs.

Essential Functions

⇨Performs various administrative/clerical duties in support of office operations including composing, typing, copying and filing correspondence, memo, letters and other documents, preparing mailings/transmittals and sorting and distributing incoming mail.
⇨ Serves as office receptionist. Greets clients, ascertain nature of business and directs to appropriate area, answers telephone, responds to callers’ routine questions, route calls as appropriate, takes messages and initiates telephone calls as requested.
⇨ Establishes and maintains office files.
⇨ Schedules and arranges meetings and conferences to include notifying interested parties, preparing agenda, taking minutes, arranging travel for staff, scheduling transportation and making hotel reservations.
⇨ Maintains calendar for CDBG-DR Director of Programs to ensure no scheduling conflicts and to inform them of deadlines.
⇨ Gathers data and prepares reports, according to instructions from immediate supervisor and completes other technical assignments as assigned.
⇨ Determines need for and requisitions supplies, equipment and repair and maintenance services through agency channels.
⇨ Attends meetings and takes minutes/notes upon request.

Education, Experience, and Skills Required

⇨ Education: Bachelor’s Degree from an accredited college or university in Business Administration or related field desirable.
⇨ Experience: A minimum of 3 years experience in office management/administration, preferably in a public agency. Equivalent combination of education and experience may be substituted.

Salary

Salary: $33,280-$47,840 per annum depending upon qualifications.