Administrative Assistant for CGBG-DR Program

Job Details

Post Date: February 07, 2023

Application Deadline: February 17, 2023 5:00 pm

Will Remain Open Until Filled

Community Development Block Grant - Disaster Recovery | St. Croix - St. Thomas / St. John District


The Administrative Assistant for the Community Development Block Grant Disaster Recovery (CDBG-DR) Program oversees all administrative operations necessary to support the activities and management of VIHFA’s CDBG-DR Programs with specific assignment to the CDBG-DR Director of Programs.

Essential Functions

⇨Performs various administrative/clerical duties in support of office operations including composing, typing, copying and filing correspondence, memo, letters and other documents, preparing mailings/transmittals and sorting and distributing incoming mail.
⇨ Serves as office receptionist. Greets clients, ascertain nature of business and directs to appropriate area, answers telephone, responds to callers’ routine questions, route calls as appropriate, takes messages and initiates telephone calls as requested.
⇨ Establishes and maintains office files.
⇨ Schedules and arranges meetings and conferences to include notifying interested parties, preparing agenda, taking minutes, arranging travel for staff, scheduling transportation and making hotel reservations.
⇨ Maintains calendar for CDBG-DR Director of Programs to ensure no scheduling conflicts and to inform them of deadlines.
⇨ Gathers data and prepares reports, according to instructions from immediate supervisor and completes other technical assignments as assigned.
⇨ Determines need for and requisitions supplies, equipment and repair and maintenance services through agency channels.
⇨ Attends meetings and takes minutes/notes upon request.

Education, Experience, and Skills Required

⇨ Education: Bachelor’s Degree from an accredited college or university in Business Administration or related field desirable.
⇨ Experience: A minimum of 3 years experience in office management/administration, preferably in a public agency. Equivalent combination of education and experience may be substituted.


Salary: $33,280-$47,840 per annum depending upon qualifications.

How to Apply

Application packages will only be accepted electronically at Signed original documents will be accepted at our main office at a later date.

Letters of Recommendations Are No Longer Required

To apply for a vacant position, please download our Application for Employment. Each question must be fully and accurately answered. Incomplete, illegible or unsigned applications will not be considered. Original application and your supporting credentials should be submitted to our Offices located at:

St. Thomas/St. John

3202 Demarara No. 3
Frenchtown Plaza, Suite 200
St. Thomas, VI 00802
TEL : (340) 777-4432
FAX : (340)775-7913

St. Croix

100 Lagoon Complex
Suite 4, Frederiksted
St. Croix, VI 00840
TEL : (340) 772-4432
FAX : (340)772-4002

Note: Adobe Acrobat Reader is required to view our Application for Employment. If you do not have Adobe Acrobat Reader, please click here to download a free version.

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